Finally is an accounting system and finance management platform designed for small to medium-sized businesses. It helps users with invoicing, expense management, and cash flow analysis, making it ideal for businesses seeking to simplify financial processes. With all of your customer and contract data in a TMS, using QuickBooks to manage invoicing is a cumbersome process.

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Trucking companies often compensate drivers based on mileage or the number of loads delivered, rather than hourly or salaried pay. The ability to handle complex pay rules and rates for different types of drivers is essential. Overall, there is no one-size-fits-all QuickBooks integration for trucking businesses.

QuickBooks Payroll is ideal for trucking companies that are already using QuickBooks as it integrates seamlessly with the existing QuickBooks system. Moreover, it is also the best choice for trucking companies that want flexible payment options, including next-day and same-day direct deposit capabilities. By providing direct deposit payments, businesses can ensure their drivers and employees are paid on time even when they are on the road. To find the top trucking payroll software, we looked at 18 options—from general payroll solutions to transportation management systems (TMS) that include payroll. Managing a trucking business requires more than just driving—it’s about making smart financial decisions, staying compliant with regulations, and optimizing operations.

While you can opt to pay on a month-to-month basis, you get discounted rates if you sign up for an annual billed plan (but the fees are paid upfront, in a lump sum). When you upgrade to drayOS Track, the advanced version of drayOS, you’ll be able to track each container’s progress to ensure that they are on the right route and are delivered on time. Additionally, drayOS includes a per-diem auditing feature, which allows you to calculate and verify per-diem payments for drayage drivers. This is particularly useful if your drivers deal with multiple short-distance trips.

  • That means you can add as many drivers to your account as needed and manage their expenses from a central dashboard.
  • QuickBooks doesn’t offer trucking-specific features such as dispatch management, fleet management tools, or other industry-specific tools, but that doesn’t totally rule it out as an option.
  • The ELD allows drivers to receive trip info, update the status of the load, upload expense receipts, mark loads as “delivered,” and upload documents.
  • Axon offers integrated reporting, which gives the user the ability to review data entries across multiple views without duplicating data.

What About a QuickBooks Integration?

But there’s a lot of things in your trucking business that QuickBooks can’t help you with. Terms, conditions, pricing, special features, and service and support options are subject to change without notice. Here are seven considerations that will help you bridge the gap between your TMS trucking software and QuickBooks. The standard and lowest plan is $12/month per organization for up to 3 users, but there are plenty of options to explore. This software is designed to understand the cost of each run in order to find the most profitable load. Shoeboxed Magic Envelope offers either a monthly or annual subscription with various payment plans.

With QuickBooks, you can focus on growing your business instead of worrying about your finances. QuickBooks offers useful features for trucking companies, such as expense reports broken down by fleet and driver, as well as local tax calculation tools. Although it’s not TMS software, we chose QuickBooks as the best payroll software for trucking companies. In addition, you can set it to pay according to mileage or load rather than by hour or salary. It also has business intelligence tools and online document management—plus, it can handle driver settlements and manage your accounts.

You’ll create the load, copy the details to drivers, add them to customer invoices, and use that info to calculate driver pay. The only way to truly reduce data entry and accounting headaches is to eliminate paper tickets and digitally track loads and documentation. But for that to work, the software must be easy for both dispatchers and drivers—something most trucking management systems fail to deliver.

Comprehensive Operational Insights

The highest tier plan costs $67/month, supports unlimited users, and includes 300 documents. Shoeboxed’s Magic Envelope offers a unique receipt scanning service that’s especially helpful to trucking owner-operators who are always on the go. Regular updates ensure that the software remains compatible with the latest technology and industry standards. In 2024, QuickBooks continues to lead the way in providing cutting-edge solutions for truckers. Understanding how to manage and report the depreciation of your trucking equipment is crucial for tax purposes. QuickBooks helps you keep track of transportation equipment depreciation and calculate your capital gains accurately when selling your vehicle.

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But not all trucking companies manage their businesses—or handle their paperwork—the same way. Most small trucking companies or owner-operators track jobs with a journal and stow and save receipts. But many trucking companies collect, process, store, and access their digital data and use QuickBooks for trucking to run their businesses, too. Integrating operational data with your accounting software provides a comprehensive view of your fleet’s performance. It helps you track revenue and expenses per truck, optimizing routes and identifying profitable customers. This integration also facilitates informed decision-making and enhances regulatory compliance.

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The message also includes a unique link where drivers can upload digital copies of any documentation, such as bills of lading (BOL) or scale tickets. All drivers have to do is click on the link, take a photo of the document, and click “submit”. Plus, unlike many other TMSs, Toro integrates with both QuickBooks Online and QuickBooks Desktop, making it easy to sync your accounts no matter which software edition you use. You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt tracker + receipt scanner app (iPhone, iPad and Android) to snap a picture while on the go. Q7 really is an end-to-end option with tons of features for the trucking industry.

  • The software also provides a user-friendly payroll system that simplifies employee payments.
  • It also fell short in ease of use, as I found the interface outdated and difficult to master.
  • Careful accounting and bookkeeping practices aren’t fascinating by any stretch of the imagination.
  • We ranked each truck accounting software based on its affordability, considering the number of users included in each plan and the costs to add an extra seat.
  • Those in the trucking business who use this software can log in at any time to view account information, shipments, and invoices.
  • This trucking accounting software is geared more toward accounting rather than an all-in-one solution for trucking companies.

Below are my detailed summaries of the best trucking accounting software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you. You’ll also have difficulty finding trucking-specific reports in QuickBooks, such as a load profit analysis. Trucking software includes built-in reports for calculating costs per driver or per load. When using QuickBooks, you may need to manually combine your data to analyze it according to your preferences. The first step in using QuickBooks for your trucking company is to set up your account.

Tax penalty protection

Trucking companies have many moving parts to keep track of—and we’re not just talking about the trucks themselves. With the best trucking payroll software, especially one that is part of a TMS or can integrate with one, your office staff can keep your drivers paid on time and accurately. To evaluate the best payroll for trucking companies, I evaluated 18 of the top payroll software made specifically for trucking companies based on various data points across eight criteria. If you’re an owner-operator or small fleet manager looking to improve your operations, consider implementing these tools. Investing in the right technology can make a significant difference in the success and profitability of your trucking business.

Also, since drivers have access to real-time data, they can easily avoid congested areas and road closures—helping them make timely trip adjustments. Apart from being our quickbooks for trucking top-recommended trucking accounting software, we hailed RAMA Software Logistics (RSL) as the best trucking solution that integrates with QuickBooks Online. You can purchase and set up RSL directly from within QuickBooks—meaning you can easily integrate it into your system without complex installations or third-party connectors.